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Terms and Conditions

Terms and Conditions

Last updated: [5 December 2025]

Welcome to Woodside Studios (the "Site").

These Terms and Conditions ("Terms") set out the rules that apply when you use our website and when you buy or book any services or products from us. By using the Site or placing an order, you agree to be bound by these Terms.

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If you do not agree with these Terms, you must not use the Site or purchase any services or products from us.

1. Information about us

1.1 The Site woodsidestudios.uk is operated by [Woodside Studios LLP / Ltd], trading as Woodside Studios ("we", "us", "our").

1.2 Our details are:

1.3 You can contact us using the details above. We will normally contact you using the email address or phone number you provide in your booking or order.

​2. Other policies that apply

These Terms refer to the following additional documents, which also apply to your use of the Site:

  • Our Privacy Policy: explains how we collect and use your personal data.

  • Our Refund Policy: explains when refunds may be available.

  • Our Accessibility Statement: explains our approach to making the Site accessible.

You can find these documents on the Site. Please read them carefully before using the Site or placing an order.

3. Eligibility and your responsibilities

3.1 You must be at least 18 years old to book services or purchase products from the Site. If you are under 18, a parent or legal guardian must book and enter into the contract on your behalf.

3.2 You agree that:

  • All information you provide to us is true, accurate and up to date.

  • You will not use the Site for any unlawful purpose.

  • You are responsible for maintaining the confidentiality of any login details for your account or artist dashboard, and for all activity that happens under your account.

4. Our services and products

We operate as a recording and production studio and also sell services and products, including:

  • Studio services: recording sessions, one song one session, engineering, production.

  • Online services: mixing, mastering, vocal editing, music video editing, artwork and album cover design, marketing or publishing support.

  • Digital products: beats and instrumentals, licences, sample packs, presets and other downloadable content.

  • Physical products: merchandise and other physical items.

The exact description and price of each service or product will be shown on the Site at the time you place your order.

5. Booking studio sessions

5.1 You can request a booking for a studio session or "one song one session" service through the Site or by contacting us directly.

5.2 Your booking is not confirmed until:

  • You have provided all required information, and

  • You have paid the required payment (for example full payment or a deposit) as specified on the Site or in our confirmation.

5.3 We reserve the right to refuse or cancel any booking if:

  • We reasonably believe the booking is fraudulent or made in bad faith,

  • You have previously breached these Terms, or

  • The requested time is not available or we cannot safely deliver the session.

If we cancel a confirmed booking for reasons within our control, we will offer you either a rescheduled session or a refund, as set out in our Refund Policy and in section 11 of these Terms.

6. Studio rules and conduct

6.1 When you attend our premises you agree to:

  • Treat our staff, equipment and premises with respect.

  • Follow all health and safety instructions.

  • Not smoke, vape or use illegal substances on the premises.

  • Not bring weapons or dangerous items to the studio.

6.2 We reserve the right to end a session immediately, without refund, if:

  • You or your guests behave in an abusive, threatening or unsafe manner,

  • You damage or attempt to damage our property, or

  • You bring illegal substances or weapons into the premises.

6.3 You are responsible for any damage caused by you or your guests to the studio, building or equipment, beyond normal wear and tear. We may charge you for the reasonable cost of repair or replacement.

7. Online services (mixing, mastering, artwork, video, etc.)

7.1 For remote or online services you must provide:

  • All required audio, video or artwork files in the format requested,

  • Any written instructions, references or deadlines, and

  • Accurate contact and billing information.

7.2 We will provide the service with reasonable skill and care, but creative work is subjective. We cannot guarantee any specific commercial result, number of streams, placements or sales.

7.3 Unless specifically agreed otherwise in writing, our services include a limited number of revision rounds. Additional revisions may be charged at our standard rates.

7.4 Delivery timelines are estimates only, and may be affected by your responsiveness, the quality of the files you provide or circumstances beyond our reasonable control.

8. Digital products and beat licences

8.1 When you purchase a digital product (for example a beat, instrumental, sample pack or preset), you are purchasing a licence to use that content on the terms described on the product page or in the licence document, not ownership of the underlying intellectual property.

8.2 Different beat licences (for example Basic, Unlimited, Exclusive) may include different rights, such as:

  • How many streams, sales or views are permitted.

  • Whether you can monetise videos or performances.

  • Whether you can register the track with a collection society and in what way.

Always read the specific licence terms shown on the product page or in your licence document. Those will prevail if there is any conflict with these Terms.

8.3 Unless your licence specifically allows it, you must not:

  • Resell, sub-license, gift, lease or distribute the beat or digital product on its own,

  • Claim yourself as the sole producer or owner of the underlying instrumental,

  • Upload the beat or digital product to any platform as a standalone item, sample pack or stock asset,

  • Use the content in a way that infringes the rights of any third party or breaks the law.

8.4 For downloadable digital content, by purchasing and starting the download or streaming immediately you request that we begin supplying the digital content straight away and you acknowledge that you lose any statutory 14 day right to cancel for that digital content, except where it is faulty, not as described, or required by law.

9. Ownership of recordings and intellectual property

9.1 You will normally own the copyright in your original lyrics, melodies and performances. We will normally own the copyright in our original beats, instrumentals, compositions and production elements, unless we explicitly transfer or assign rights to you in writing.

9.2 The ownership of the final master recording and the exact split of rights will be either:

  • Agreed in a separate written agreement, booking form, licensing document or invoice, or

  • In the absence of a specific agreement, determined in line with UK copyright law and industry practice.

If you are unsure about what rights you hold, please contact us before releasing or monetising any track.

9.3 You grant us a non-exclusive licence to use your name, artist name, logo, images and short snippets of your recordings, for the purposes of:

  • Showcasing our portfolio and studio work,

  • Promoting our services on the Site and social media,

  • Internal training and quality control.

If you prefer to opt out of this, contact us in writing and we will respect reasonable requests that do not conflict with existing commitments.

10. Physical products (merchandise)

10.1 Physical products such as merchandise will be described on the Site. We take reasonable care to ensure that colours and images are displayed accurately, but slight variations may occur.

10.2 Delivery costs, methods and estimated timescales will be shown during checkout. Delivery times are estimates only.

10.3 Risk in physical products passes to you when the products are delivered to the address you provide. Ownership of the products passes when we receive full payment.

10.4 If an item arrives damaged, faulty or not as described, please contact us within a reasonable time with photos and your order details. We will offer a repair, replacement or refund in line with your statutory rights and our Refund Policy.

10.5 Nothing in these Terms affects your legal rights as a consumer under UK law.

11. Prices, payment and taxes

11.1 All prices are shown on the Site in [GBP], and include or exclude VAT as indicated.

11.2 We may change our prices at any time. The price that applies to your order will be the price shown on the Site at the time you submit your order.

11.3 Payment must be made using one of the payment methods shown on the Site. Your order will not be confirmed until we have received payment.

11.4 If your payment is reversed, disputed or charged back after the service or digital product has been delivered, we reserve the right to suspend any licences and access, and to pursue the amount owed plus reasonable costs.

12. Cancellations, rescheduling and refunds

12.1 Our general policy is that we do not offer refunds, except in the limited situations set out below, in our Refund Policy, or where required by law.

12.2 Studio bookings and services:

  • If you cancel or do not attend your session, no refund will be issued.

  • We may allow rescheduling at our discretion if you give reasonable notice and if we have availability. Rescheduling terms may be specified on the booking page.

12.3 Digital products:

  • Because digital products are made available to you immediately, you will not normally be entitled to a refund once access or download has started, unless the product is faulty or not as described, or the law requires otherwise.

12.4 Physical products:

  • If an item is faulty, damaged or not as described, we will offer a repair, replacement or refund in line with UK consumer law.

  • For change-of-mind returns, we do not generally offer refunds or exchanges unless required by law.

12.5 Files created in sessions and shoots:

  • If there is an issue with files from a music session or video shoot that is caused by us, for example files that are lost, damaged or missing due to our error, we will either repeat or repair the service where reasonably possible or offer a refund or credit.

  • We are not responsible for data loss, corruption or deletion that occurs after we have delivered the files to you, for example if you misplace the link or delete the files from your own storage.

12.6 Nothing in these Terms is intended to exclude or limit any statutory cancellation or refund rights you may have under applicable consumer law.

13. Accounts, artist dashboards and memberships

13.1 We may provide user accounts or artist dashboards that allow you to:

  • View bookings, invoices and statements,

  • Upload files for projects,

  • Access works, splits, or publishing information,

  • Access membership or subscription features.

13.2 We may suspend or close your account if:

  • You breach these Terms,

  • You misuse the Site or attempt to interfere with its security or operation,

  • We are required to do so by law or by a third party provider.

13.3 It is your responsibility to keep your login details secure and to notify us if you think your account has been compromised.

14. Intellectual property on the Site

14.1 The Site and all content on it, including logos, graphics, text, images, audio snippets, video content and software, are owned by us or our licensors and are protected by copyright and other intellectual property laws.

14.2 You may:

  • View pages from the Site for your own personal and non-commercial use,

  • Print or download extracts of pages for your own reference.

14.3 You must not, without our prior written consent:

  • Copy, reproduce, distribute, sell or exploit any part of the Site or its content,

  • Remove any copyright, trademark or proprietary notices,

  • Use our name, logos or branding in a way that suggests endorsement of your products or services unless we have agreed in writing.

15. User content and reviews

15.1 If you submit any content to us or to the Site (for example comments, reviews, testimonials, images or audio), you:

  • Confirm that the content is your own, or that you have permission to use it, and

  • Grant us a worldwide, non-exclusive, royalty-free licence to use, reproduce, adapt and display that content on the Site and in our marketing, in any media, for as long as it is relevant to our services.

15.2 You must not submit any content that:

  • Is defamatory, abusive, hateful or discriminatory,

  • Contains unlawful or infringing material,

  • Contains viruses, malware or harmful code.

15.3 We may remove or edit user content at our discretion and without notice.

16. Third party links and tools

16.1 The Site may contain links to third party websites or platforms. These are provided for your convenience only. We do not control and are not responsible for those websites or resources.

16.2 Your use of third party sites and tools will be subject to their own terms and policies.

17. Disclaimer and limitation of liability

17.1 We provide the Site and our services with reasonable skill and care. However, the Site is provided "as is" and "as available". We do not guarantee that:

  • The Site will be uninterrupted or error free,

  • The Site will be free from viruses or other harmful components,

  • Any content on the Site is complete, accurate or up to date.

17.2 To the fullest extent permitted by law, we exclude all conditions, warranties and representations that may apply to the Site or any content on it, whether express or implied.

17.3 We will not be liable for:

  • Loss of profits, revenue, business, contracts, goodwill or opportunity,

  • Loss or corruption of data, files or content,

  • Any indirect or consequential loss or damage,

  • Any loss arising from your failure to back up files or to keep copies of work delivered to you.

17.4 Our total liability to you for any loss or damage arising in connection with any contract between us shall be limited to:

  • The total amount you paid for the service or product that gave rise to the claim, or

  • The minimum amount required by law, if higher.

17.5 Nothing in these Terms excludes or limits liability for death or personal injury caused by our negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by law.

18. Data protection

18.1 We will collect and use your personal data in accordance with our Privacy Policy, which explains your rights and how to exercise them.

18.2 By using the Site or placing an order, you consent to our use of your personal data as described in the Privacy Policy.

19. Changes to these Terms

19.1 We may update these Terms from time to time. When we do, we will change the "Last updated" date at the top of this page.

19.2 Changes will apply to any new use of the Site and to new bookings or orders placed after the updated Terms are posted. We recommend you check this page regularly.

20. Governing law and jurisdiction

20.1 These Terms and any dispute or claim arising out of or in connection with them shall be governed by the laws of England and Wales.

20.2 The courts of England and Wales will have exclusive jurisdiction over any dispute or claim relating to these Terms or your use of the Site, although if you are a consumer and live in another part of the UK you may also bring proceedings in your local courts.

21. Contact

If you have any questions about these Terms, please contact us at:

Email: [woodsidestudiosuk@gmail.com]
Website: https://www.woodsidestudios.uk

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